Join Our Team! We Are Hiring an Office Manager with HR

Job Title: Office Manager with HR (Hybrid)
Location: Hybrid | Old Finglas Road, Glasnevin, Dublin 11.
Salary: €35- €40K – depending on experience
Line Manager: Head of Finance and Governance
Duration: Permanent
Hours: 35 hours per week (Hybrid and Flexible) | three days to be based onsite at DCU Alpha, Thursday core day.

About Young Social Innovators.

Young Social Innovators is a non-profit Organisation that believes in the power of youth. Its vision is to empower, equip and inspire young people to change the world for good. Through its programmes, training and events, Young Social Innovators enables young people to grapple with difficult social issues, advocating reform and advancing change. Each year, circa 15,000 young people are supported to explore social and environmental issues that concern them and to come up with a variety of responses to these issues. In this way, Young Social Innovators builds social capital and helps young people create a fairer and more caring Ireland connecting into a wider global movement for change.

Purpose of Role

The Office Manager with HR is responsible for smooth management of the YSI office and will  maintain the HR database. The role requires a highly organised, people-focused individual  with strong office and IT skills, and solid HR knowledge. This person will manage office  management, day-to-day HR activities, support internal processes, and maintain high  standards across training and compliance.  

Duties of the Role

As an Office Manager, you will be responsible for a variety of tasks that are essential to the success of the charity. These tasks will include:

Office Management

• Coordinate the day-to-day management of the YSI office
• Coordinate IT services and office equipment, including telephone systems
• Liaise with DCU Alpha on facilities and office maintenance
• Manage third-party service contracts
• Implement and oversee Health & Safety policy and ensure compliance, maintaining a safe and clean working environment for all staff
• Support the Senior Leadership Team with administration, meeting coordination and set up
• Manage incoming and outgoing post
• Manage office supplies

HR Responsibilities:

• Maintain and update Bright HR (leaves, absences, contracts, schedules)
• Manage records of staff training and compliance (Manual Handling, Children First, Garda vetting, etc.)
• Coordinate induction and IT setup for new staff, including training on YSI systems
• Manage offboarding process for departing staff
• Administer recruitment processes, including shortlisting and production of letters of offer and contracts
• Coordinate the recruitment and onboarding of interns

General

• Support education programme administration, particularly during Speak Out delivery, awards and showcases.

Note: 

This job description provides an overview of the role. As a dynamic and fast-paced organisation, YSI values flexibility and a collaborative team ethos. From time to time, the role may require additional tasks outside the scope outlined above.

Person Specification: 

Experience of some of these packages or other similar packages is essential: Google Drive,  Gmail and Calendar, Microsoft office, BrightHR, Trello, and Communicator app. 

• Minimum of 2 years in a coordination or office management role
• Strong IT skills are essential for this role
• Minimum of 2 years’ experience of day-to-day HR administration
• C1 CEFR standard of English or equivalent
• Excellent written, verbal and IT skills
• Strong communication, interpersonal and motivational abilities
• Comfortable working across diverse environments with a variety of stakeholders
• Excellent organisational skills, with the ability to multitask, prioritise, and manage a fast-paced workload
• A proactive and independent approach, while also being a collaborative team player
• Willingness to work flexible hours as required

Application Process:

Please send a CV and cover letter outlining your relevant experience to: careers@youngsocialinnovators.ie

Closing date: 11th July 2025 at 5.30 pm. Interviews will take place in the week of 14th July 2025 over Zoom. 

Young Social Innovators is committed to equal opportunities and all recruitment decisions will be based on merit, suitability for the role and experience. All recruitment decisions will not be influenced by race, colour, nationality, religion, sex, marital status, family status, sexual orientation, disability, age, or membership of the Traveller Community. Young Social Innovators fully endorses a working environment free from discrimination and harassment.